Owner remittance and partner billing,
without the back office headcount.
AlphaWells has spent years reading the statements operators and purchasers send. Operator Services is the same platform sending them: monthly owner distributions, partner JIB billing, payments, and year-end compliance, with maker-checker controls on every step. It is in final testing now, and we demo it today.
The Other Side of the Statement
Small and Mid-Size Operators
Revenue distribution and partner billing for a handful of wells is a full-time job, and it slows down every acquisition. Run both without building a revenue accounting department.
Purchasers and Payors
Midstream purchasers that pay royalty and working interest owners on the producers' behalf, often through an outsourced revenue accountant. Bring the remittance in-house, with the controls an auditor expects.
The Monthly Cycle
From the purchaser's settlement to every owner's statement, penny-balanced by construction.
Import
Load the month's purchaser settlement: 8/8ths gross, taxes, and deductions by producer, well, product, and month. Oil and gas run in the same settlement.
Distribute
A distribution run splits it to owners by the revenue deck, applying holds, suspense, carries, minimum pay, and backup and state nonresident withholding.
Approve
Maker-checker approval and release. Every approval needs a second person with the right permission.
Deliver
Owner statements, producer statements, the payment register, and the mailing package. Owners on AlphaWells receive their statement directly in their own account.
The owner's statement, generated by the run: the amount paid, how it was calculated, any prior-month corrections in plain words, and every property at 8/8ths beside the owner's share.
The Whole Back Office
Everything a revenue accounting department does after the money arrives.
Decks Under Control
- Revenue and working interest decks, every change set approved by a second person
- Separate oil and gas decimals for the same owner on the same well
- Payment holds, and a deck-gap check before anything is paid
Partner JIB Billing
- Expense lines from an import, manual entry, or an expense register that AI reads and a person reviews
- Cost centers that split shared costs, and COPAS overhead with a confirmed annual escalation
- Invoices and statements of account by mail, email, and in AlphaWells, with receivables and aging
- Optional netting of a partner's open invoices against its revenue in the next distribution run
Payments and the Bank
- Check batches with MICR check printing and positive pay files
- ACH payments in NACHA format, with prenotes and new-account holds
- Bank reconciliation from paid-items and return files
- Voids, stop payments, stale checks, and replacements
Owner Records and Compliance
- Owner changes to address, tax identity, pay method, and bank account, each approved by a second person
- Encrypted TINs and W-9s, IRS TIN matching, and B-notice handling with backup withholding
- Owner statements by email, and run packages delivered by SFTP
Year End and State Obligations
- 1099s with e-file parts and Copy B for mailing
- Withholding liability reports with a Form 945 worksheet
- Late-payment interest under the state rules your counsel confirms
- Unclaimed property: dormancy reports, due diligence letters, and the state holder file
Every Day
- A payor calendar that computes every obligation from the records: cycles, deposits, filings, approvals
- Role templates with separation-of-duties warnings, and permissions by job
- A full audit trail on every approval, release, and file sent to a bank
Payor Insights: what went out this month, how it was paid, and what is held, by age.
Switch With Proof
Run a past month. Compare it to the cent.
Before you switch, Golden Month Compare reruns a month you have already paid and checks it against your current accountant's files, payment by payment and row by row. You move over when the numbers match.
Where AlphaWells Stops
Operator Services starts from the purchaser's settlement. AlphaWells prepares the payment files, tax forms, and state reports. Your team approves them, and you make the deposits and filings.
See It on One of Your Months
Operator Services is in final testing. Book a demo and we will walk a full monthly cycle with you, then run a month of yours side by side with your current process.